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Two permission recipes side by side, and what each one lets a viewer do.
You share a recording with a customer by inviting their email address (or sending the link), then turning off the viewer options you don't want them to have. You share with your team by recording into a team workspace, where teammates can already open it. Either way, the same Settings toggles decide what viewers can do.
Every new recording starts out Private. Nobody outside you and your teammates (in a team workspace) can open it until you change its General access settings from the Share modal.
The Settings tab on the video page has these switches. All of them are on until you change them.
| Setting | When it's on, viewers can | When it's off |
|---|---|---|
| Download | Download the video, and save it to their own Google Drive if they're signed in | The download and Save to Drive options are gone for viewers |
| Transcript | Open the transcript | The transcript pane looks empty, as if the recording had never been transcribed |
| Comments and Emojis | Add comments and emoji reactions | They see a notice that comments are disabled when they try to post |
| View Count | See how many views the recording has | The view counter is hidden from them |
Two more settings are yours alone:
Tasks can only be added by you as the owner.
A customer usually isn't in your workspace, so you share with them directly. You choose how tightly to control who can open it.
Name <address> to include a name), then select Invite. They'll need to sign in with that same address to watch.A few things to expect:
Teammates don't need an invitation. If you record into a team workspace that has two or more active members, the other members can open your recordings, even when General access is Private.
Teammates are viewers, not owners. The toggles above apply to them too, so turning Download off stops your teammates downloading as well.
If you need to give a teammate more than viewing, or the workspace itself isn't set up yet, see Set up a team workspace from scratch and Owner, admin and member: what each can do.
If your recording settings stay the same way most of the time, set the toggles the way you want, then select Set defaults on the Settings tab. Your choices apply to future recordings, and you can still change each recording's own settings. General access isn't part of the defaults: every new recording starts Private, and you set its access in the Share window each time. See Set sharing defaults for every future recording.
To stop a customer watching, change General access or remove their address. See Unshare, or revoke someone's access.
Wir senden dir per E-Mail einen Anmeldelink – ganz ohne Passwort.